Business Tools
Meeting Cost Calculator
Estimate the salary-based labor cost of a meeting from attendee groups, compensation, duration, frequency, and optional employer costs. Values are calculated locally and are not saved or uploaded.
How Much Does a Meeting Cost?
A meeting combines the paid time of every participant. The calculator converts annual salaries into estimated hourly costs, applies the meeting duration and attendee count for each group, and totals the result.
Meeting Cost Calculation Method
Each group's hourly cost equals annual salary divided by annual working hours. Meeting cost then equals hourly cost multiplied by attendees and duration in hours. The default assumes 2,080 annual hours, but this value is adjustable.
Meeting cost = (Annual salary ÷ Annual hours) × Attendees × Meeting hours
Recurring and Live Meeting Costs
Recurring estimates use 260 daily, 52 weekly, 26 biweekly, or 12 monthly meetings per year. The live timer applies the same estimated cost rate as time passes, making it useful for an in-progress meeting.
Assumptions and Limitations
Salary is only one part of employee cost. Optional employer cost can approximate benefits, payroll burden, or overhead using a percentage you provide. The result is a planning estimate, not payroll or accounting data, and does not measure a meeting's value or outcome.